windowslivewriteropenoffice 5ddeopen thumb Mastering Open Office  50 Useful Tips to Get You Started 

Open Office is the unsung software for personal computer usage. It offers two very convincing reasons to download: 1.) It’s free. And 2.) It comes with 24/7 online help. People tend to shy away from the software, either because they have never heard of it, or because they have heard that it is complicated. While it is a bit more challenging to get accustomed to than the Word software which you have probably been using for most of your life, it has even more features once you learn the mastery of it.

 

Open Office Writer

1.) Converting Your Documents From Open Office Format

One of the best features of Open Office is that you can save your files in any format, to be read by a person using any other software. The files will automatically save as a .odt. Be careful to change this before you e-mail your file to someone else, unless you know that they use Open Office. To change the file type, just go to “File: Save As.” Go to the bottom of the window to “File Type,” and select your format preference.

windowslivewriteropenoffice 5dde1 thumb Mastering Open Office  50 Useful Tips to Get You Started

2.) Inserting Hyperlinks – How to

Inserting hyperlinks works a little bit differently on Open Office compared to Word. To insert the hyperlink, go to “Insert: Hyperlink,” then put the URL in “Target,” (I.e. www.testfreaks.com) and the desired text in “Text” (Test Freaks). Click “Apply” and “Close” and you get: Test Freaks

windowslivewriteropenoffice 5dde2 thumb Mastering Open Office  50 Useful Tips to Get You Started

3.) Inserting Hyperlinks – How to Avoid a Migraine

If you insert a hyperlink mid-paragraph and you keep typing, your paragraph could end up looking like this. You don’t have to go through all the attributes and change them back to normal. Just hit Ctrl-Alt-Space to return to default formatting. Then, if you move your cursor back over the hyperlink, it will no longer automatically reset the attributes. Remember this command any time you are regretting your decision in downloading Open Office.

windowslivewriteropenoffice 5dde3 thumb Mastering Open Office  50 Useful Tips to Get You Started

4.) Inserting Hyperlinks – File Types

If you are inserting hyperlinks into a file, do it in the final file type format. If you convert the file after you have inserted the hyperlinks, they will no longer work, and you will have to go through each hyperlink and retype it.

windowslivewriteropenoffice 5dde4 thumb Mastering Open Office  50 Useful Tips to Get You Started

5.) Inserting Hyperlinks – Advanced

Open Office offers far more options for inserting hyperlinks than Word. With open Office, you can make a hyperlink for either FTP or Telnet. You can also use the hyperlink to direct you to more than just webpages. You can use it for email, news, other documents, and new documents.

windowslivewriteropenoffice 5dde5 thumb Mastering Open Office  50 Useful Tips to Get You Started

6.) Inserting Hyperlinks – FTP

For FTP hyperlinks, or File Transfer Protocol, go to “Insert: Hyperlink,” and check the FTP option at the top. With FTP, you can insert a hyperlink with log-in information. Input an authorized account name, or select anonymous to grant others access through the hyperlink: Test Freaks Forum

windowslivewriteropenoffice 5dde6 thumb Mastering Open Office  50 Useful Tips to Get You Started

7.) Inserting Hyperlinks – E-mail

You can make hyperlinks for e-mail contacts by going to “Insert: Hyperlink” and select “E-mail and News” on the left-hand side of the box. Type in the recipient name and the subject line for the e-mail, type in the text which you want to be visible.

windowslivewriteropenoffice 5dde7 thumb Mastering Open Office  50 Useful Tips to Get You Started

8.) Inserting Hyperlinks – Telnet

Telecommunication network hyperlinks, or telnet hyperlinks, can also be created through Open Office. Telnet is used for local area internet access or text-based games. You can create this hyperlink by going to “Insert: Hyperlink” and checking Telnet at the top: Test Freaks

windowslivewriteropenoffice 5dde8 thumb Mastering Open Office  50 Useful Tips to Get You Started

9.) Inserting Hyperlinks – Documents

To direct a link to a document, go to “Insert: Hyperlink” and click “Documents” on the left-hand side. Under “Path” select the file name, and type the visible text into the “Text” box: Document. Follow the same steps for a new document by clicking “New Document.”

windowslivewriteropenoffice 5dde9 thumb Mastering Open Office  50 Useful Tips to Get You Started

10.) Inserting Hyperlinks – Improving the Look

You can change the look of your hyperlinks by going to "Insert: Hyperlink" and going to the frame and form settings. You can create a button instead of a typical text hyperlink by selecting "button" in form:

windowslivewriteropenoffice 5ddeoo1 thumb Mastering Open Office  50 Useful Tips to Get You Started windowslivewriteropenoffice 5dde10 thumb Mastering Open Office  50 Useful Tips to Get You Started

 

11.) E-mailing Documents

To save a few seconds of time, you can automatically attach a document to e-mail without going leaving the Writer page. Click on the e-mail icon at the top, and the current document will be automatically placed as an attachment into your default e-mail account. Be sure that the file is in the appropriate format before you e-mail it.

windowslivewriteropenoffice 5dde11 thumb Mastering Open Office  50 Useful Tips to Get You Started

 

12.) Auto Formatting

Open Office has a knack for modifying the format of your documents. The program, on default, will auto format while typing. This can be helpful, but if you prefer to keep the format to your own designs, click either CTRL-ALT-Space for default formatting on hyperlinks and color, or CTRL-Z for default formatting on spacing. The function can be viewed under Format.

windowslivewriteropenoffice 5dde12 thumb Mastering Open Office  50 Useful Tips to Get You Started

13.) Auto Correct

If you desire to use the automatic formatting functions to your benefit, instead of hiding the feature, you can use the function to automatically create a document into a more aesthetically pleasing format. Go to “Format: Auto Correct,” and “Apply.” This will allow you to view the automatically formatted document.

windowslivewriteropenoffice 5dde13a thumb Mastering Open Office  50 Useful Tips to Get You Started windowslivewriteropenoffice 5dde13 b thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

14.) Word Recognition

Another feature of Open Office which you won’t find on Microsoft Office is word recognition. Open Office remembers word patterns, much like using T9 for texting on a cell phone. When you begin typing a word that the software recognizes, hit enter to accept the word. The negative side is that it will also remember your typos, so check your spelling as you go along, so that you will not repeat the same mistake several times.

windowslivewriteropenoffice 5dde14 thumb Mastering Open Office  50 Useful Tips to Get You Started

15.) Navigator

The Navigator function of Open Office can be accessed by clicking the compass icon in the toolbar at the top of the screen. This function allows you to find certain aspects of your document by category, without scrolling through the entire document. To find something, click on the plus sign by the category. The text of the various options will appear. Click the one you are looking for, and it will be selected in the document.

windowslivewriteropenoffice 5dde15 thumb Mastering Open Office  50 Useful Tips to Get You Started

16.) Gallery

The Gallery function of Open Office allows you to take your documents up to the next level. It can be accessed by clicking the picture icon on the tool bar. Here, you will find options for background textures, icons, bullets, and sounds. You can also create a theme to reuse for future works.

windowslivewriteropenoffice 5dde16 thumb Mastering Open Office  50 Useful Tips to Get You Started

17.) Draw Functions

Open Office includes art functions, accessed through the crayon icon on the tool bar. With the craw function, you can input characters, lines, text bubbles, shapes, symbols, flowcharts, and artsy texts.

windowslivewriteropenoffice 5dde17 thumb Mastering Open Office  50 Useful Tips to Get You Started

18.) Auto Spellcheck

Instead of the formerly necessary task of going through a spellcheck after you complete your writing, Auto Spellcheck will automatically correct your work for you as you write. To use this function, either click the ABC underlined in red in the toolbar, or select Auto Correct in the spellcheck box by going to "Tools: Spellcheck."

windowslivewriteropenoffice 5dde18a thumb Mastering Open Office  50 Useful Tips to Get You Started windowslivewriteropenoffice 5dde18b thumb Mastering Open Office  50 Useful Tips to Get You Started

19.) Export as PDF

In addition to saving your files in any format through the "Save As" window, you can also save files quickly as a PDF through the toolbar. Just click the red PDF document in the toolbar, rename the file, and click save.

windowslivewriteropenoffice 5dde19a thumb Mastering Open Office  50 Useful Tips to Get You Started windowslivewriteropenoffice 5dde19b thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

20.) Open Office Wizards – Templates

You may have grown accustomed to looking for templates in MS Word under the term "templates." Here, you find them under "Wizards," in the "File" drop-down box. In Open Office, there are three main templates: letter, fax, and agenda. You will also find easier ways to create a presentation and a webpage.

windowslivewriteropenoffice 5dde20 thumb Mastering Open Office  50 Useful Tips to Get You Started

21.) Open Office Wizards – Document Converter

A quick and easy way to convert your documents is with the Document Converter Wizard. Go to "File: Wizards>Document Converter" and select the documents you would like to convert, and into which file type. This way, you can change the types of multiple documents at once, without going through each individually.

windowslivewriteropenoffice 5dde21 thumb Mastering Open Office  50 Useful Tips to Get You Started

22.) Open Office Wizards – Euro Converter

If you are transmitting a document to foreign countries, such as a sales document or anything with pricing, you can convert the monetary amounts automatically with the Euro Converter, accessed under "File: Wizards."

windowslivewriteropenoffice 5dde22 thumb Mastering Open Office  50 Useful Tips to Get You Started

23.) Open Office Wizards – Install New Dictionaries

You may download many dictionaries through Open Office in Wizards. The option is near the bottom of the window, and clicking it will take you to a list of various languages. To download any of the dictionaries, just click on the language of your preference, and click the button to download it.

windowslivewriteropenoffice 5dde23 thumb Mastering Open Office  50 Useful Tips to Get You Started

24.) Open Office Wizards – Install New Fonts

To reveal your creative side, use new fonts on Open Office. They are easily downloaded by going to "Wizards" and selecting "Install new fonts from the web." A list of available fonts will appear. Select any you wish to download, and click the button.

windowslivewriteropenoffice 5dde24 thumb Mastering Open Office  50 Useful Tips to Get You Started

25.) Digital Signatures

Just like on e-mail, you can input a digital signature onto your documents. Go to "File: Wizards>Digital Signature." Save your file in .odt format, and an automatic digital signature, with your name and date, will appear.

windowslivewriteropenoffice 5dde25 thumb Mastering Open Office  50 Useful Tips to Get You Started

Open Office Math

26.) Inputting Formulas

Open Office Writer and Open Office Math converge with arithmetic. To input a formula into a writer document, type the formula like this: a sup 2 + b sup 2 = c sup 2. Select it, and go to "Insert:Object>Formula," and you get this:windowslivewriteropenoffice 5ddeoo thumb Mastering Open Office  50 Useful Tips to Get You Started

 windowslivewriteropenoffice 5dde26 thumb Mastering Open Office  50 Useful Tips to Get You Started

27.) Converting Greek Letters to Formulas

Open Office Math includes all the Greek letters, and will convert the words to the symbols in the program. You can then copy/paste the formula into Writer.

windowslivewriteropenoffice 5dde27 thumb Mastering Open Office  50 Useful Tips to Get You Started

28.) Converting Commands to Formulas

In Open Office Math, right clicking will pull up a series of commands which you can select to create a formula. They will be rewritten as the formula in the box above the typing area.

windowslivewriteropenoffice 5dde28 thumb Mastering Open Office  50 Useful Tips to Get You Started

Open Office Calc

29.) Inputting Data

MS Office has Excel, Open Office has Calc. The two work basically the same. Input data by typing numbers into the cells. To perform a function, click "f(x)" and type the command into "Formula," at the bottom. For example, to calculate tax, type the gross pay into the first cell, and the tax into the second cell. Write a command to subtract the tax from the gross. The result is the net.

windowslivewriteropenoffice 5dde29 thumb Mastering Open Office  50 Useful Tips to Get You Started

30.) Calculating Tax

If you know the percentage of your taxes, you can easily calculate it in advance for all of your payments. Type the gross payment into the first line, and go to function for the second line. All of the functions available in Calc are listed to the left. To calculate the percentage, type "PRODUCT" and the functions will appear at the top. Just type the numbers you want multiplied, and your taxes will be calculated in the selected box.windowslivewriteropenoffice 5dde30 thumb Mastering Open Office  50 Useful Tips to Get You Started

 

Open Office Impress

31.) Making Presentations

Open Office Impress is comparative to Microsoft Office Power point. The functions and features are nearly identical, and Impress is just as easy to use as Power point is.

 

32.) Adding Graphs and Charts

Graphs and table are available through the options on the right hand side. Click one to select it in the slide, and double click to modify the graph or table. This allows you to input data.

windowslivewriteropenoffice 5dde32 thumb Mastering Open Office  50 Useful Tips to Get You Started

33.) Creating Presentations with a Template

The template feature is incredibly useful for making presentations. It organizes your thoughts for you in a logical way, and adds flair and color. Yet, it does not detract from your own creativity. You can modify the presentation in many ways. To use a template, open Open Office Impress and select the template option. You are offered to ideas, and then you summarize your message in a few lines. These are put into the presentation in a logical sequence based on headings and your direction.

windowslivewriteropenoffice 5dde33 thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

34.) Adding Your Touch with a Template – Using Effects

An easy way to keep an audience’s attention with the presentation is to show them something that moves. You can add effects to your presentation in the second pane. There are twenty effects to choose from. You can keep it simple, or make it flashy.

 

35.) Inserting Pictures as Background

To insert your own pictures as background, go to "Format: Area." Then go to the bitmaps tab, and select import. Choose the file you wish to import, and click "ok."

windowslivewriteropenoffice 5dde35 thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

36.) Inserting Sounds

Another way to keep the attention of your spectators is to add some sound. You can input sounds to play either automatically or by clicking. The sounds are located by clicking the gallery icon, then selecting the "Sounds" tab. Select the sound you want, then click the green check mark. Drag the icon wherever you want it to go, like a picture.

windowslivewriteropenoffice 5dde36 thumb Mastering Open Office  50 Useful Tips to Get You Started windowslivewriteropenoffice 5dde36a thumb Mastering Open Office  50 Useful Tips to Get You Started

37.) Inserting Glue Points

A glue point allows you to place connection lines in an object by selecting certain placements of the points. To insert glue points, place an object into your slide, then select the glue point icon at the bottom of the screen. To place the connection line, select the connector icon at the bottom of the screen, and click the glue points which you would like to connect.

windowslivewriteropenoffice 5dde37 thumb Mastering Open Office  50 Useful Tips to Get You Started

38.) Reshaping Your Objects

To place an object into the slide in a particular shape, perform the steps in tip 35. Then, select a shape at the bottom of the screen. Drag the shape into the desired size in the power point Your image will appear in the shape.

windowslivewriteropenoffice 5dde38 thumb Mastering Open Office  50 Useful Tips to Get You Started

39.) Rearranging Objects

To fix the overlay in your slide, just go to the arrange icon. There are several options for the placement of your objects. You can bring the selected image to the front, to the back, bring forward, backward, or behind.

windowslivewriteropenoffice 5dde39 thumb Mastering Open Office  50 Useful Tips to Get You Started

Open Office Draw

40.) Lines

Draw is similar to Paint, but is easier to integrate with the other word programs. The tools, commands, and icons are the same as in other Open Office programs. To make lines in Draw, select the line tool and click it anywhere on the screen. Once you select it, you can change the angle and length by dragging, and change the color by choosing your color preference in the first color options box.

windowslivewriteropenoffice 5dde40 thumb Mastering Open Office  50 Useful Tips to Get You Started

41.) Circles

To input a circle, select the eclipse icon at the bottom of the screen. Drag the circle to any shape and size you want, and choose the color in the second color options box.

windowslivewriteropenoffice 5dde41 thumb Mastering Open Office  50 Useful Tips to Get You Started

42.) Overlaying Objects

You cannot create a new object directly over an existing object. You can overlay them, however, by creating the object in a separate location on the screen, and dragging the objects over the top of the first object.

windowslivewriteropenoffice 5dde42 thumb Mastering Open Office  50 Useful Tips to Get You Started

43.) Forming Rectangular Shapes

To create rectangles, select the rectangle icon, and drag the shape to the desired size. To make the shape symmetrical, just copy and paste your shapes.

 

44.) Inserting Other Lines

You can add a line over the top of an object, unlike drawing circles over objects. You can also add curved lines directly over an object by selecting the curved line tool, and dragging the cursor across the desired area.

windowslivewriteropenoffice 5dde44 thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

45.) Filling Your Own Shapes with Color

You cannot fill a shape that you create with color unless you go to the curve icon at the bottom of the screen. Click the arrow, and then select the option "free form line, filled." After you make the shape, you can use the color preference box at the right to choose the color.

windowslivewriteropenoffice 5dde45 thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

46.) Adding Text

To add text to your drawing, select the T icon and drag the area across the space which you would like to fill with the words. To change the text size or font style, go to "Format: Character" at the top and choose your preferences.

 

47.) Inputting Pictures

To input your own pictures into the document, go to "Insert: Picture> From File." Select the picture you would like to insert, and it will appear in your document. You can resize it and drag it, just like the other objects.

windowslivewriteropenoffice 5dde47 thumb 1 Mastering Open Office  50 Useful Tips to Get You Started

48.) Adding Shadow

You can add shadow to your drawing by selecting the shadow icon at the top of the screen. The shadow is placed on individual objects. Select each object you would like to add a shadow to, and click the button.

windowslivewriteropenoffice 5dde48 thumb Mastering Open Office  50 Useful Tips to Get You Started

49.) Inserting a Gradient

To add some pizazz to your colors, try a gradient. These can by found by clicking the paint bucket icon. Select the gradient tab, and choose a color. The gradient will be applied to any selected objects.

windowslivewriteropenoffice 5dde49 thumb Mastering Open Office  50 Useful Tips to Get You Started

Open Office Base

50.) Creating a Database

The Open Office Database software allows you to further organize your work and documents by saving everything to a database. This will assist you with automatic back-up, sharing files, or accessing other databases. To create a database, go to Open Office Base, type in the name, and select "Save and Proceed."

windowslivewriteropenoffice 5dde50 thumb Mastering Open Office  50 Useful Tips to Get You Started